Coaching is an interesting line of work, isn’t it?  Pushing your clients to limits they never thought possible, helping them to see things in themselves they never could see on their own.  When I look back to where I as before working with certain coaches, I am so grateful for the times they pushed me outside of my comfort zone (no matter how much I resisted) to get me to achieve bigger, better goals.

So whether you’re just starting out in your coaching business or have been at it for a while now, you’ll soon come to the realization that you can’t do everything by yourself.  And if you’ve followed me for any amount of time, you know by now that you shouldn’t!  In order for you to be able to run a successful coaching business and grow as a coach, it’s going to take an online business management team of qualified and reliable people to help you.  One such person you’ll need on your team is a Virtual Assistant. Finding and hiring a qualified VA isn’t hard, but there are some things you need to consider before you jump in with both feet.

Full Disclosure :: I started out as a Virtual Assistant, and I run a team of VA’s for coaches, and also for Real Estate Agents.  I also coach new and established VA’s, so I have a very special place for all VA’s in my heart.  Moving on.  🙂

What is a Virtual Assistant, and Do I Really Need One?

According to Wikipedia ::  A virtual assistant (typically abbreviated to VA, also called a virtual office assistant) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office.

In other words, a virtual assistant is just that – an assistant who works virtually. That means she could be working out of a home office, from the local library, in a coffee shop, the beach – literally anywhere that has WIFI, a VA can work from. She can provide services like email management, client care, web design, transcription, graphic work, calendar management, data entry and more.

One of the best things about a VA is that she is an independent contractor so you don’t have to pay for office space for her, employee taxes and all those other things that come with having an in-office assistant.


EntreLeverage | April Sullivan | Virtual Assistant | Coaching Business | Life Coach | Business Coach

What can a Virtual Assistant Do For Your Coaching Business?

Earlier I said that to run and grow a successful coaching business you’re going to need a business management team to make that happen.  On that team you’ll need a Virtual Assistant (maybe even more than one – depending on what you need to outsource).

There are a lot of different things a VA can do for you and your coaching business. But before we look at some sample tasks you can hand over, you need to realize the importance of hiring a VA. The main thing to think about is that with their help, you’ll be able to stop spending so much time on projects that are time consuming and tend to zap your energy, and instead focus on those things you enjoy doing. You’ll probably even find that once you hand over those tasks you don’t like and which you found so time consuming, your VA will probably not spend as much time as you did on them!

But let’s dive into the main part of this section and look at some of the different things a VA can do for your coaching business. Here are some of the basic things a VA can do for you:

  • Customer support
  • Email management
  • Article submission
  • Press release submission
  • Schedule coaching calls
  • Maintain database of coaching clients to keep track of how many coaching sessions they’ve used/have left
  • Send invoices to your coaching clients
  • Email marketing – setting up/sending mailings for you through software like AWeber, InfusionSoft, Constant Contact, or Mail Chimp
  • Content management
  • Social media management
  • Internet research
  • Travel planning (reserving flights, booking hotels, etc)
  • Blog commenting

This is just a small list of some basic tasks a VA can do for you. Of course there are things that require more skill that you can also hand over to a VA, such as:

  • Web design
  • Graphic design
  • Website updates
  • Technical support
  • Shopping cart maintenance (like aMember, 1ShoppingCart, WooCommerce,etc)
  • Kindle publishing
  • Set up and manage webinars
  • Writing sales copy
  • Project management
  • Bookkeeping
  • SEO
  • Audio/Video help (editing, creating, etc)
  • PowerPoint
  • Transcription

Again, this is just a small list of some of the tasks that require more of a skill set, but that can also be handed off to a trusted VA. This list is definitely not exhaustive and there are a lot of other jobs that can be outsourced as well.

By now, you should have a great starting point for brainstorming some of the ways that a Virtual Assistant can help you build and grow a successful coaching business.  Probably one of the easiest ways to get started with outsourcing to a VA is by making a list of the top three things you know need to get done in your business, but that you don’t like doing. You know that list of tasks that you never seem to find time to do? Those are the perfect projects to get started with!

Here’s some other expenses you don’t have to worry about when you hire a contractor: hardware (she’ll buy her own computer, printer, and anything else she needs), health insurance, vacation days, sick days, and wasted time while she chats with your other employees. You can see that there are some pretty big benefits to outsourcing virtually.

Are You Ready for an Online Business Management Team?

At EntreLeverage we handle all your Administrative, Marketing, Creative, and Technical Needs. We have an amazing team of virtual assistants in all of these fields ready to partner with you and tackle your to-do list!

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